Goals of KPIs? Why Your Culture Needs Both

I think this may be my most anticipated book of the year so far. Culture Works: How to

Create Happiness in the Workplace, by Kris Boesch, is for every CEO and HR Director out there. You CANNOT have ultimate success without a great culture. I know. I've worked at places that don't have it. I'm sure you have also. Kris gives you concepts, tools, and real examples to put into motion, a culture that help your employees and business grow. All of the usual barriers, and more, are discussed and planned out. Even one of the most missed opportunities - continued learning - is addressed. So if you want to take it a step further, there's a workbook and book club available also. This book launches today, and is available on her website, but will be available on Amazon on May 15th. I suggest you pre-order. To wet your whistle a bit, Kris Boesch is my guest blogger today. Enjoy.

Goals or KPIs? Why Your Culture Needs Both.

I’ve seen many organizations make the cultural mistake of either collapsing goals and key performance indicators (KPIs), or focusing on just one.

You need both.  If you just have goals, you’re missing daily motivating momentum and focus.  If you have only key performance indicators, you’re missing inspiring strategic progress. Goals are aspirational, strategically taking on inspiring opportunities or problem solving breakout challenges.  KPIs measure the health and success of each position through weekly, and in same cases daily, metrics.

• For example, in a bakery goals could include:
• Purchase a new oven by March 31st
• Add cinnamon raisin bread to our line by October 1st
• Open a new location by July 4, 2018

While KPIs could include:

•          Ratio of number of loaves baked to number sold
•           Scrap ratio – number of loaves burned or rejected
•           Batch cycle time

Hopefully you’re well on your way to making progress on your second quarter 2017 goals – having funneled clarity from big picture organizational goals to team goals to individual goals. If you’re not well on your way, don’t despair, make a goal to get it done!

This culture tip focuses on developing KPIs for each position in your organization.  KPIs are one of the many tools that support an extraordinary workplace culture.  Think about it–as an employee it’s incredibly empowering to know both where to focus my efforts and where I stand in relationship to expectations.  Similar to goals, KPIs should funnel from the organization to the team to each position.

How to Create Meaningful KPIs:

•          Should answer – how do we know this position (vs person) is accomplishing the mission critical work and is being successful?
•          Set weekly measurable expectations for each performance indicator. What reasonable number or range would indicate success and healthy on pace progress?  Sometimes the KPI is measured by a simple yes or no.
•          Employees have to have (almost) complete control over the number being measured – in some cases you may need to focus on LEAD indicators (actions, efforts, number of calls) rather than LAG indicators (results).
•          The KPI has to be KEY. There should be no more than three KPIs for each position.  When you find yourself wanting to create four, ask which of these is truly the END measurement?

Have employees self-report their numbers each week in a shared spreadsheet. This simple dashboard should quickly reflect the health of the organization.  You may even want to color code measurements red/yellow/green.  High-five greens.  Seek to understand and address the challenges behind yellow or red.  It’s not enough to measure, you have to witness and care about what you measure and then align next steps.

This is an ongoing process. If you find your dashboard is primarily green, but the organization is struggling, reevaluate what you’re measuring.  Uncover more pertinent key indicators and replace the prior ones.

***

Kris Boesch is the CEO and founder of Choose People, a company that transforms company cultures, increases employee happiness and boosts the bottom line. Her new book, Culture Works, and accompanying workbook are available now on her website and will be available on Amazon around May 15.

You Did It? You Fix It.

Have you ever worked for a "leader" that didn't accept blame? It can be extreeeemely frustrating - especially if he turns it back on you.

I believe one of the biggest positive factors in success is having the ability to say, "I did it", "I'm sorry", or just plain, "I screwed up". I've always taken responsibility for my actions and believe it's one of the biggest reasons for my success. I have NEVER tried to push blame onto others. Frankly, that's about the worst thing you can do as a leader. You will NEVER have the respect of your staff if you do.

In Pam Fox Rollins new book, 42 Rules for Your New Leadership Role, she says to "ban the blame" and ask "what are we learning from this?" Screw ups are learning experiences, folks. If it was your screw up, "say you were wrong, make repairs, and explain how you're going to ensure it doesn't happen again".

Don't waste time and energy on the blame-game. Hold yourself and your staff accountable. When you come across a problem, use your problem-solving tools to find the root cause as soon as possible. Remember, the actual cause is not always as obvious as it seems.

Immediately acknowledge mistakes, figure out what went wrong and why, fix it, and learn from it. Then all that's left is to mooove on.

But It's Not Illegal!

C’mon people. Lets drop the unethical behavior and act the way you’re expected to. Try to remember the Golden Rule – Do unto others as you would have them do unto you.

Ethics are the inner-guiding moral principles, values, and beliefs that we use to analyze or interpret situations in order to decide what’s the “right” or “appropriate” way to behave or react. Laws tell us we either CAN or CAN’T do something. If there’s no law – or a law that’s not well enough defined – we're left to use our own ethics (or lack of) to decide how to act. Problem is, TOO many people these days are unethical.

According to the annual USA Today/Gallup Poll, less than one American in four rates highly the ethical standards of business executives, attorneys, members of Congress, or stockbrokers. Bankers had it especially rough in the latest poll: their approval rating fell from 35% to 23%. Only 22% of Americans held state governors in high esteem. With two unethical candidates, I would guess that Florida is even less than that.

It’s not just business and politics. A report by the Josephson Institute showed that 64% of high school students cheat and 30% steal. WOW! Nothin like starting early.

Neither laws nor ethics are fixed principles. Both are always changing. Unfortunately, people will always try to get away with things by going around and misinterpreting laws, so continuous change will always be necessary.

People will always argue that, “it's not illegal”. Maybe not. But keep this in mind the next time you have a thought like that – not being illegal does NOT make it ethical.

It's All About ME

Rufus Wainwright said,“Everything I do, I feel is genius. Whether it is or it isn't.” Ahhh, arrogance.

The Merriam-Webster dictionary defines arrogance as: “An attitude of superiority manifested in an overbearing manner or in presumptuous claims or assumptions.”

Let me see. Does that definition fit anybody we know? Just a hunch, but I’ll bet you could apply that definition to a lot of people occupying leadership positions.

Some have been given their leadership roles too quickly and therefore pick up a degree or two (or three) of arrogance along the way. Unfortunately, the people around them end up suffering for it.

Arrogance causes natural confidence to disintegrate while the person primarily serves themselves. The real sad part is that the arrogant assumes his views and opinions are the truth. He sees no weakness in himself and may even secretly rejoice in finding flaws in others. Team cohesiveness quickly goes down the drain.

You DON'T have to put up with arrogance. Give the arrogant the benefit of the doubt - consider confronting him after he's displayed inappropriate behavior. Explain how you interpreted the behavior and let him know you're trying to help him and the team.

Many people quickly realize they were perceived negatively and work to deal with their arrogance. Even if they're not completely successful in altering themselves, they're now at least aware of it and should be able to limit the behavior to some degree.

Sure, there'll be others that won’t get it . . . at all. You did the right thing though, by making them aware of how they're perceived and you may want to bring it up to him again at a later point. But give him some specifics on what he's doing and how it's impacting the team.

Bottom line - watch it! If it's your supervisor that's the arrogant one, subtly let him know. If it's you that's the arrogant one, listen to your peers and learn to change.

Apologize And Learn Your Lesson

Have you ever made a mistake and not known what to do to make things right? You say you don’t make mistakes? Let me tell ya – you make more mistakes than you think you do. Mistakes HAPPEN, whether you want to admit it or not. A mistake can be the result of misinformation, confusion or just a simple accident. Once discovered though, a mistake can shake trust and cause people to question your abilities. Making amends following a mistake is one of the most important things you can do. It helps you move beyond the confrontation and prevent the same mistake from happening again.

The first thing you need to do is ACCEPT RESPONSIBILITY. Admitting that you made a mistake and letting others know you're to blame makes people more receptive of your apology. APOLOGIZE to the people you offended. Be genuine and forthright. Without going into great detail, explain the reason you made the mistake and reassure the person(s) it won't happen again.

Try your darndest to MAKE THINGS RIGHT if you can. Take any opportunity to reverse the effects of your mistake. Unless you own a DeLorean with a “flux capacitor”, you cannot erase the mistake you made, but striving to improve the situation is crucial to making amends.

You may actually have to BACK OFF a bit because some people feel wounded when they’re the victim of someone’s mistake. Trying to push for acceptance of your apology may leave them feeling resentful. Give them time to recover and re-establish trust with you.

After proving through your actions that you have LEARNED YOUR LESSON, try to regain a sense of normalcy in your relationships (hopefully "normalcy" is good). The other person's demeanor and body language will indicate when you've made satisfactorily amends. MOVE FORWARD and put the incident behind you.

Remember to let the other person(s) set the tone for your interactions until things get better. In trying to put it all behind you quickly, you may become overbearing. That’s the last thing you’ll want. TIME heals all.

EXTRA NOTE: I'm currently reading an advance copy of Tony Hsieh's (CEO of Zappos.com), book, "Delivering Happiness" (it's reeaaly good so far). If you'd like a chance to win an advance copy, tell me what was the name of the company that Tony sold to Microsoft. If you'd like to find out more about Tony's upcoming book release (June 7) go to http://www.deliveringhappinessbook.com/.

Hey, Look at Me!!

LOOK and LISTEN. When you become a new supervisor your fellow supervisors immediately become your best resource. Don’t overlook them!! You can definitely tell the good ones from the not so good ones. Learn from them all.

I got my Bachelors Degree through Southern Illinois University – in Florida. It was a full program except the instructors weren’t professors that have been in a classroom for 15 years. They were actual working medical directors, finance officers, and administrators. I didn’t get taught with a 10 year old text book. I got the most up-to-date and firsthand information possible. The information that I learned made much more sense to me that way. This is the same thing you’re going to be doing. Take advantage of it.

Look and listen to how your fellow supervisors handle different situations. Note the impact their decisions have on staff, other supervisors, and customers. Compare the “tough guys” and “nice guys”. Do staff want to work for them? Do they want to come to work? Are they productive? How are their attitudes towards staff? Are they working together, or as individuals?

Once you begin to gain knowledge, you have to put it into practice. Keep these four things in mind:
- Take time to assess problems. What works and what doesn’t? Why or why not? Remember that "Rome wasn’t built in a day". Concentrate on the most important issues first.
- Take a close look at yourself. What do you do that helps or hinders staff in doing their jobs? Do you support them and the organizations rules and goals?
- Try out the things you’ve learned from observing other supervisors.
- Step back and watch what happens --- You’ll see the difference you’re making.

Gotta Get Some!

Energy, that is. We’ve all been there – some more than others – wish you had more energy to do more, stay awake longer, or have more concentration. Yeah, you’ve been there.

Jon Gordon, author of The 10-Minute Energy Solution says that, "Everyone has lows. The key is to know when your energy is down and what you can do to turn it around." He maps out a 30-day plan with a simple 10-minute exercise each day to give you a boost physically, mentally, emotionally and spiritually. Here are 10 things you can do:

1. Start your day with a positive energy walk. Step briskly and say what you're thankful for. Think positive thoughts like "I look forward to the rest of the day, the people I'm going to meet, the things I'm going to learn." Or complete these sentences: "I believe that... I trust that..."
2. Neutralize the "energy vampires," the people who drain you. They’re everywhere. Counter their negative comments and attitude with kindness and compassion. Notice something? Another person's negativity can only bring you down if you let it. Like I always say, attitude you give = attitude you get.
3. Lose your mind. No, don't go any more crazy than you already are. Go meditate. Sit in a quiet place. Focus on your breathing. Inhale and think of a word like so or one or peace. Exhale and think of the same word or another. (Gordon likes the mantra so hum.) Repeat with each breath. If a thought floats into your head, let it float out, and focus on your breathing and mantra again. "You want to lose your thoughts, your thinking mind, so you can be one with the moment," Gordon explains.
4. Add play to your day. Run around the yard with your kids or your dog (chase a squirrel). Put on your favorite pick-me-up song and dance. Grab three tennis balls and try to juggle them. Go for a bike ride. Build something out of Legos or Lincoln Logs – remember those? Write the lyrics to your life as a funny country song (and then share it with me!).
5. Connect. Call an old friend you haven't talked to in a while. Invite a coworker to lunch. Drop a line - not by email but by good, old-fashioned pen and paper (wow, what a concept) - to someone you don't see often.
6. Smile and laugh. Walk around your office and smile at your coworkers. They won't think you're strange (probably), just in a good mood. Several times a day, think of a funny joke or experience, and laugh.
7. Let stress go. "Energy is like a river," Gordon says. "Stress blocks it." To get it flowing again, first, list your stresses. Take a deep breath and clench your hands into fists, as if you're holding on to all the stress. Exhale forcefully, opening your hands and throwing your arms wide. Feel your tension release? Good. Say, "I choose not to have my stress. I let it go." Repeat this exercise for each stress you listed and let it go.
8. Pray for someone. It recharges your spiritual batteries. Studies suggest those who have a strong faith are better able to handle adversity. Make a list of people and what they need help and prayers for. Find a quiet spot and get comfortable. Listen to your breath, feel your heart beat. When you're nice and relaxed, pray for each person on your list.
9. Look for signs of grace. Think about the times in your life when you thought something bad happened, but it turned out to be a blessing. It may have happened and you just haven't realized it yet. Write these experiences down. Next time something you didn't want or expect occurs, look back on this list and remind yourself everything happens for a reason, even if you don't see it just yet.
10. Do a little lifting. Giving someone else a lift gives you a lift too. In one study, college students who performed five small acts of kindness a day (such as helping a friend with a paper or visiting an elderly relative) experienced a significant increase in well-being. What will your five acts of kindness be? Plan two. Then look for three random opportunities to be kind as the day unfolds. If you come across more, keep going! As Gordon says, "Positive energy never decreases by being shared. With each gift, it grows."

So You Think You Have Ethics . . .

Well? Do you? You probably think you do. We all do. Most leaders do know the difference between right and wrong, but a lot of them talk it more than they walk it. Some just don’t care.

As a supervisor, you’re a leader and you’re expected to set an example for your staff – and other leaders. You’re in a position that you’re being constantly watched. When others see you behaving unethically, you’re sending a loud message to your co-workers that ethics doesn’t matter to you. And guess what. It won’t matter to them either.

If you don’t exhibit the following personal qualities and behaviors, you have some work to do:

• Honesty


• Integrity


• Impartiality


• Fairness


• Loyalty


• Dedication


• Responsiblity


• Accountablity

Most organizations have a written company code of ethics policy. Have you ever read it? The "code" should be able to convey to others that you value ethical behavior and that it guides the way you and your employees do business. But it’s not worth squat unless it’s shared (discussed) with your employees more than in their first day of work, as is usually the case. I’ve seen a number of organizations pass off ethics “training” as giving employees a piece of paper to sign once a year. Really? That is NOT enough. How many people do you think really read it?

According to Trainingscape, there are six keys to making better ethical choices:
E – Evaluate circumstances through the appropriate filters (culture, policies, laws, relationships, etc) .
T – Treat people and issues fairly within the established boundaries. Fair doesn’t always mean equal.
H – Hesitate before making critical decisions.
I – Inform those affected of the standard/decision that has been set/made.
C – Create an environment of consistency for yourself and your working group.
S – Seek counsel when you have any doubt (but from those who are honest and who you respect).

You may have a Code of Ethics, but if you don’t live it from day to day, what’s the use?

Ethics

I recently read someplace that today's society tolerates too much questionable activity, whether it be by our kids, businesses or managers. I got to thinking about it and I'm not quite sure I agree. Do kids today really think that cheating or stealing is okay? Do businesses and managers really think it's okay to cheat and steal?

I think basic misbehavior is considered just as wrong today as it ever was. People are just coming up with more creative ways to try to get away with things (ahem-Madoff) and others are just stupid (ahem-AIG). Society doesn't accept these ways, but people are still going to try, and try hard they do.

Laws don't always require us to do the right thing. This is where ethics has to take over. Ethics are standards of conduct that we "ought" to follow. Good ethics in business is akin to good sportsmanship in athletics. We are to play by the rules, be fair, and be a good sportsman. The rulebook doesn't always tell us specifically what we can or can't do, but yet we know. Ethics guides us in those situations.

As a supervisor/manager, we have a responsibility to promote ethical behavior - and take action when unethical behavior is suspected. We have a duty to:

• set a good example,
• ensure others act according to laws, values, and policies,
• make sure your staff have the resources to do the right thing,
• enforce standards and policies,
• report noncompliance,
• never retaliate or permit retaliation against "whistle blowers".

You can pretty much sum this all up with the phrase, "do the right thing". If it doesn't seem right - it probably isn't.